Company Incorporation

Incorporating Your Business Is More Than Registering a Name.

Your structure can affect taxes, liability, administration and future growth. At Capital Tax, we help you choose the right structure and manage the incorporation process from start to finish.

500+ Clients Served

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10+ Years in Practice

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Why Incorporate?

Should You Incorporate?

Incorporation isn’t right for every business, but for many professionals and growing businesses, it offers significant advantages. We help you evaluate whether it makes sense for your circumstances.

Limited Liability

A corporation is a separate legal entity. In most cases, your personal assets are protected from business debts and liabilities.

Tax Planning

Corporate structures may offer different tax-planning opportunities — including the small business deduction and income deferral strategies.

Business Growth

A corporation can more easily support hiring, expansion, outside investment and formal business relationships.

Future Planning

The right structure supports ownership changes, succession planning, and the eventual sale or transfer of your business.

Federal vs. Provincial

Which Type of Incorporation Is Right for You?

The right choice depends on where you operate, your long-term plans, and the nature of your business. We explain the differences and help you choose.

Provincial incorporation — often suitable for businesses primarily operating in one province
Federal incorporation — may suit businesses planning to operate across Canada
Name protection — federal provides broader protection across provinces
Compliance differences between federal and provincial requirements
Operating vs. holding company structures
Future growth and ownership planning considerations

The Process

From Idea to Incorporated Business

We manage the entire incorporation process, so you can focus on what you’re building, not the paperwork.

01

Consultation

Understand your business, ownership structure, goals, and which type of incorporation fits your situation.

02

Structure

Evaluate federal vs. provincial incorporation and potential corporate structures — operating, holding, or both.

03

Name Search

Assist with corporate name searches and registration requirements to confirm your chosen name is available.

04

Documents

Prepare Articles of Incorporation, initial organizational resolutions, and required corporate documents.

05

Registration

File your incorporation with the appropriate federal or provincial authority.

06

Corporate Setup

Establish initial corporate records, register for CRA business accounts, and complete required registrations.

After Incorporation

Your Corporation Is Set Up. Now What?

Incorporation is just the beginning. Your new corporation will likely need ongoing accounting, tax filing, and compliance support, and Capital Tax can provide all of it.

CRA business accounts — GST/HST, payroll, corporate income tax
Minute Book preparation and ongoing maintenance
Bookkeeping setup and ongoing accounting
Salary vs. dividend planning
Corporate tax planning and year-end filing
T2 corporate tax return preparation

Incorporation Questions

Common Incorporation Questions

How much does it cost to incorporate in Ontario?

Provincial incorporation in Ontario (through the government portal) has a government fee of around $300. Federal incorporation is typically $200. Our fees for managing the incorporation process, preparing documents, and completing the setup are quoted as part of our service — book a free consultation for exact pricing.

How long does incorporation take?

In most cases, the incorporation itself can be completed within a few business days once all information is gathered and documents are prepared. The complete setup — including CRA registrations, Minute Book, and corporate records — typically takes one to two weeks.

Do I need a lawyer to incorporate?

Not necessarily. An accountant can manage the incorporation process and prepare the required corporate documents. We do recommend working with a lawyer for shareholder agreements and more complex corporate structures, and we’re happy to coordinate with your legal advisor.

What is a Minute Book?

A Minute Book is the official record of your corporation’s key documents — including the Articles of Incorporation, shareholder resolutions, director resolutions, share register, and other corporate records. Maintaining an up-to-date Minute Book is a legal requirement for all corporations.

Take the Next Step

Let's Take Taxes Off Your Plate.

Your first consultation is free. No pressure, no commitment — just a conversation about how we can help your business thrive.

Mon–Fri 10am–6pm · Sat 11am–4pm · Scarborough, Ontario

Chartered Professional Accounting firm serving businesses and individuals across Ontario. Tax, bookkeeping, incorporation, and advisory, all under one roof.

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